Terms and Conditions of Use
In a traffic collision, if passengers are thrown from the back of a pickup truck, are they considered to be ejected from the vehicle?
For back seat passengers, what do you enter for Air Bag?
Select "Not Installed".
Where can the time of death be entered?
In the narrative section.
Can the address include the phone number?
Can 2 owners be listed?
Can you write "see above or see operator address" if the address is the same as the operator or the same as the previous passenger?
If there is only one unit but there are more than 6 passengers, can Page 4 be used to enter the remaining passengers?
No, use a supplemental report.
Is there a specific order the passengers need to be listed?
No, although witnesses can be listed on any unit page. The only exception to this is for bus accidents. Only the driver and injured passengers need to be listed on the traffic collision report. All non-injured passengers are to be listed on a sheet of paper to be included with the traffic collision report.
If an out-of-state license, and the licenses restrictions are 2 digits, how is this specified on the report?
Put both digits in the same restriction block.
If the driver has a Mexican driver's license, is it still entered on the report?
If there are no driver's license restrictions, do you darken "Y" for compliant?
You can either darken the "Y" bubble or leave this information blank.
If the KY driver's license still shows the SSN as the driver's license number, should this be listed on the report?
If a KY license, verify the SSN through LINK and obtain the new driver's license number.
If the license is suspended, do you still enter the license number on the report?
Number of occupants? Who is included?
Driver and passengers in the unit.
Can "Removed by Owner" be listed in Towed To:?
Can the towed information be abbreviated (i.e., 'Remained in Service' as RIS")?
Should driver license information be entered for go-carts and farm tractor/farm equipment?
Do not complete operator's license number, state, operator's restrictions, compliance, CDL information.
If a parked car with no passengers was a unit in the collision, what is entered in the Operator Information?
Leave the operator information blank.
If a hit and run collision--if unit one is the at fault vehicle, but there is no information for this unit, can the Unit 1 Page be blank?
Yes, although it is also acceptable to complete a unit page with only the hit and run bubble darkened under Unit Type.
In the diagram area, should the diagram be drawn to cardinal direction of the roadway or compass direction?
Is it acceptable on a fatal report to indicate in the diagram area, the diagram will be submitted later?
Yes. When submitting the diagram, include the Agency ORI, Master File Number, and Local Code (if applicable).
Should a bicycle be listed as property damaged (page 2)?
Yes, because the bicycle is not a motor vehicle: the diagrams on the unit pages only pertain to motor vehicles.
If there is no property damage, do all "N" bubbles need to be darkened in the property damage section?
Only the first "N" bubble needs to be darkened.
On the Property Damage Section, do the number (1, 2, 3) pertain to Unit 1, Unit 2, and Unit 3?
No, this just provides separate areas to list up to three types of property that were damaged. If there were more than three types, explain in the narrative.
If the roadway is never closed, what should be entered in Rdwy Opened?
Leave it blank.
If the roadway is partially close, should a time be entered for Rdwy Opened?
No, the roadway must be completely shut down.
If the road is not closed to traffic, but EMS vehicles come to the traffic collision scene and the roadway is then closed for the EMS vehicles, should the time the road is re-opened to traffic be entered in Rdwy opened?
If multiple officers/agencies respond to the traffic collision scene, for time notified/time arrived, what is entered?
Enter the notified time and time arrived for the first officer arriving at the scene.
If a law enforcement agency does not use beat or post numbers, what should be entered in "Beat or Post No."?
Leave it blank.
If another agency besides the law enforcement agency takes photographs, should the agency taking the photographs be listed in the Photos Taken area?
If copies of the photos can be released to the public, then the agency can be listed on the report, otherwise no.
Do you have to use all capital letters in the narrative section and diagram area?
How should the narrative be continued if more space is needed?
If there is no diagram, the diagram area can be used or a blank sheet of paper can be used (remember to include the agency ORI, master file number, and local code).
If EMS personnel arrive at the scene even though there are no injuries, do the EMS Agency and Run Numbers need to be entered?
If there are no injuries, EMS information is not required.
If a civilian gives first aid and drives off before his/her name can be gathered, how is this listed on the traffic collision report?
Enter "Unknown" in First Aid Given By and explain in the narrative section.
If darkening the bubble labeled "sand, mud, dirt, oil, gravel", should one be circled (for example, gravel) indicating the Roadway Condition?
It is not necessary.
An ATV collision, this is on private property, is this considered a traffic collision?
No, the collision did not occur on a traffic way.
A "paid" parking lot -- is this private property or business (land use)?
On certain roadways, mandatory turning lanes vary depending on the time of day. What should be entered for traffic control?
Darken the "other" bubble and explain in the narrative section.
On certain roadways, mandatory turning lanes vary depending on the time of day. What should be entered for number of lanes?
At the time of the collision, if there are mandatory turning lanes active, these lanes do not count as a roadway lane.
If the traffic collision occurred off the roadway, what should be entered for Traffic Control, Roadway Type, Roadway Character, Roadway Surface, Roadway Condition?
Enter the information that best describes the roadway that he/she was traveling on before the vehicle went off the road.
The traffic collision occurred in a work zone or maintenance/utility work zone. There is a posted speed limit in the work zone area. Should this speed limit or the normal posted speed limit for the road be entered on the report?
Enter the posted speed limit for the work zone area.
If the collision date is unknown and the report date is being used for the collision date, should this be explained?
Yes, explain in the narrative section.
Is Total Lanes required for Parking Lots?
If travel direction is marked; then the number of lanes should be entered. Otherwise, it can be left blank. Do not use the roadway number of lanes.
Does a parking lot include gravel parking lots?
If the collision occurs in a gas station lot or truck stop is this considered a parking lot? Can the name of the business be listed in the Roadway Information?
Darken the parking lot Y bubble for collisions occurring at gas stations or truck stops. Enter the business name and/or address in the Roadway Name. Do not enter Roadway # and mile point information.
How many miles can be entered in the miles from mile point field?
Less than or equal to 3 miles.
What is the definition of Miles from City Limits?
Distance from the center of town.
If the traffic collision occurs at the exact mile point is it still permissible to use "@" in the Mile point Miles data element?
Is the traffic collision location determined by location at impact or location at final rest?
Location at impact.
Can direction on the To Ramp be blank, if the ramp divides into opposite directions and it cannot be determined direction of travel?
If the traffic collision occurs on a ramp, is Roadway Name/Roadway Number required to be entered on the report?
What happens if there is no city code for the city where the traffic collision occurred?
Use the closest city for which there is a city code. The city code selected must be in the same county where the traffic collision occurred.
Can a slash be used to distinguish the two between street names?
If the traffic collision did not occur at an intersection and did not occur between streets how should Intersection and Between Streets be completed?
Darken the "N" bubbles for both Intersection and Between Streets.
How should secondary roads be entered on the traffic collision report? For example, the traffic collision occurred .5 miles form Road X.
List in the Narrative Section.
If a numbered street, i.e. 3rd St.; can it be listed as "3rd" or does "Third" need to be entered?
Either is acceptable.
If the traffic collision occurred on a parkway, should the parkway name be entered as well as the parkway number?
Should mile points be entered for county road numbers?
Should a county road number be entered in the Roadway Number?
No, list county numbered roads in the Roadway Name area. Roadway Number is only used for state and federal numbered routes (US, KY, interstates, and parkways).
Can a block address be entered in the Roadway Name?
Can the Roadway Name be entered as well as the Roadway Number (i.e., Us 60 and Louisville Road)?
Yes, KSP encourages this.
Does the ORI number need to be prefixed with 'KY'?
Can a "Unit X" be a pedestrian, bicyclist, riding animal/animal drawn vehicle?
If an accident occurring in 1999, needs to be updated in January with supplemental information, what form is to be used?
Use the supplemental report from the old accident report.
Can the old supplemental reports be used for diagrams, extra narrative?
An individual falls out of the bed of a pickup truck. Is this a traffic collision?
Yes, as long as it was not an intentional act. If the individual jumped out of the pickup truck, this is not a traffic collision, because it was intentional.
If the above results in damage to another vehicle (unintentional), is this considered a traffic collision? If yes, are the police car and the rammed car listed as units in the traffic collision?
Yes, it is considered a traffic collision. All units are listed.
During a pursuit, an officer intentionally rams his/her car into another car, is this considered a traffic collision?
A girlfriend intentionally wrecked her boyfriend's car. Is this a traffic collision?
No, this was an intentional act; a traffic collision is unintentional.
A wheel fell off an airplane and hit a car. Is this a traffic collision?
Part of the roadway comes loose and hits a motor vehicle. Is this considered a traffic collision?
If a replacement report is being submitted and the replacement report uses supplemental pages, does the original Master File Number go on the supplemental pages? OR does the preprinted Master File Number on the replacement report go on the supplemental pages?
Use the original Master File Number.
Can an agency have its agency name pre-printed in the Investigations Agency area?
Are there any worksheets for the traffic collision reports?
Do the agencies need to keep up with the Master File Numbers like they do on the citations?
Can the Traffic Collision Reports be typed?
Yes, but remember to "darken" the bubbles.
What happens if the report goes back to the law enforcement agency for correction and the agency can not/does not know the information to correct the report?
Call the Kentucky State Police Records Section, (502)227-8700.
Can agencies give out copies of traffic collision reports before these reports are edited by Kentucky State Police?
If a copy of the report is given to the public before the report is processed by KSP, this risks the chance that the report may be returned to the agency for correction. Agencies may want to indicate on the report copy that it is a DRAFT copy and may not be the FINAL copy.
When will the agencies know their reports have been processed by Kentucky State Police?
KSP will manually mail back daily reports that have been processed the previous day. If accessing the CRASH intranet application, the status of the report (accepted, rejected, unedited) will display.
Are the insurance companies responsible for the redesign of the accident report?
No, the Commonwealth was not in compliance with information requested from the Federal government.
Why can't the CRASH application automatically correct the report?
The traffic collision report is a legal document. Any corrections to the report will need to be made by the submitting agency.
In the manual, for the cover code page (page 14), under Person Type, #8 is listed as Other. Is this correct?
No, #8 for Person Type=Owner. This will be corrected in the next printing of the manual.
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